Canadian MSPs plan the lowest pay increases of any region, and that might not be a bad thing

Robert Dutt: Hello and welcome to In The Channel from ChannelBuzz.ca, bringing news and information to the Canadian IT channel community for the last 16 years. I’m Robert Dutt, editor of ChannelBuzz.ca and your host for the show.

If you run an MSP, labor is your single biggest cost – roughly 75 cents of every dollar you bring in. So knowing what to pay, who to pay more, and where you might be over or under investing in your people isn’t just an HR exercise, it’s a profitability question.

Service Leadership, part of ConnectWise, has been benchmarking compensation across the IT solution provider space for years, and they’ve just released their 2026 annual report. What makes this year’s data especially interesting for our audience is that it includes dedicated Canadian data, and the Canadian picture looks quite different than the rest of the market.

My guest today is Peter Kujawa, Executive Vice President and General Manager of Service Leadership and IT Nation at ConnectWise. Peter is a former MSP operator himself, and he brings a practitioner’s eye to the data that I think you’ll find really useful. Let’s get right into it, my chat with Peter Kujawa.

Robert Dutt: Peter, thanks for joining us. Appreciate it.

Peter Kujawa: Yeah, happy to be here. Thanks for having me on.

Robert Dutt: I guess the name of the report kind of says what it does on the tin, but for listeners who aren’t familiar with the Service Leadership compensation report, can you kind of give us the 60-second version of what it is, how long it’s been running, and why you guys choose to run it?

Peter Kujawa: The compensation report has run – I think this is our seventh or eighth edition of it – but what’s significant is we’ve been running it as an annual report for the last four years. The reason that we’ve made it an annual report is because when we hadn’t run the report for seven years – Service Leadership last had run it in 2015 – in 2021, wage inflation was running so high and causing so many challenges for MSPs that we were getting a lot of questions about what I should be paying my people, what are increases looking like, I’m getting requests for 10, 12, 14% increases, is this in line with the market. And we didn’t have the data. And we’re data people – we like to be able to not talk in theoretical, but talk in data. And so we decided to dust off the older methodology and we ran the report in 2022. It was so successful that we decided to make it an annual report.

And so every year in October and November, we open up our portal and MSPs from all over the world enter their data into the system. Anybody who enters their data gets a free copy of the report. We publish it, and anybody else can still buy a copy of the report for $2,000 US. But the value of it’s incredible.

What we’re able to do with the report that nobody else can is, because we measure profitability of the industry worldwide, we’re able to correlate what companies – what MSPs – are paying their people, and profitability. So in other words, you’ll see in the report entire sections of analysis saying, what is it that the top quartile most profitable companies are doing differently in terms of paying their people than the bottom quartile? So that provides a lot of really useful guidance.

But really the meat of it is when you go into the actual tables. We have over 60 positions that we collect compensation data on from MSPs. And you can see, based on experience level, what MSPs are paying their people for these positions.

One of our objectives going in was to be able to provide a report that only shows data from the industry. All of our data is industry-specific data. And why that’s important is, while a hospital system or an enterprise company or others may have level one help desk positions, or they might have project engineers or other positions that sound like MSP positions, in reality, the jobs of those positions are different than they are at MSPs. It’s really hard when you go out and you do a market-based compensation study to really understand, as an MSP, what I should be paying my people versus what enterprise pays for similar positions. So our data is industry-specific. We collect it every year. It’s really recent. We carve it up by region and do different things to give value to MSPs all over the world.

Robert Dutt: You’ve said in the past that we’re in the golden age of running an MSP. The compensation data from this year’s report – does it back that up? Does it complicate things? Basically, what’s the headline here in terms of the compensation trend?

Peter Kujawa: I would say both. And so first of all, yes, I said that – including last week at London from the main stage keynote. The last six years have been the best profitability years ever for the industry. Best in class has done better than ever. Bottom quartile has lost less money than ever. Still in many cases losing money, but that’s a different discussion.

However, MSPs’ largest source of cost is what they pay their people. Delivering services is, by definition, a services-based business. So if I’m delivering managed services, I’m spending about 25% of my cost of goods on my tools. The other 75% or so is on my people. And MSP employees have historically had wage increases at about twice the rate of CPI.

So the challenge for MSPs has been, I’m having to pay my people these increases, I’m seeing my cost of labor going up at twice the rate of inflation, I can only increase my customer’s cost by a certain degree. I probably can’t increase them year over year for too many years in a row at twice the rate of inflation. So I need to figure out how to be more efficient in my business.

The good news for MSPs is that crazy wage inflation we saw back in ’21 and ’22 has mitigated in three of the four geos. The only exception is Europe. So it’s gotten better, but wage inflation is still a huge issue for MSPs.

Since 2013, we measure the relationship between service revenue and the cost of your service team and wages. It’s one of our most important KPIs at Service Leadership. And we haven’t seen any improvement in that since 2013, despite the tools getting better, despite pricing increasing. MSPs have been stuck because wage inflation has been so hot.

And so yes, the last six years have been the best time ever for MSPs. But MSPs have to fix this issue with labor costs. And so that’s what’s so exciting about AI and automation, the things that we’re doing at ConnectWise with zofiQ and our platform. These are things that give MSPs the opportunity to finally get ahead and really take a bite out of this labor cost issue.

Robert Dutt: Let’s talk about Canada specifically. Your data shows that Canadian solution providers are planning the lowest pay increases of any region. I think it was only 7% of employees are getting raises north of 6%, 42% getting 3% or less. What’s behind that?

Peter Kujawa: Well, I think there’s a bunch of things that are going on right now. Number one is, depending on the region, there’s some economic softness. And when there’s softness in the economy in general, that comes into the labor pool. So if other companies are not adding staff at the same rate, it takes some of the pressure off of MSPs in that area. So there’s definitely some of that going on.

I think also just the overall tech economy, especially in North America – we’ve seen a lot of announcements about significant cuts from some of the larger tech companies. And that has a way of bleeding down into the MSP space. We saw the opposite in 2020 and ’21 and ’22, and that was all these companies are hiring and they’re adding remote labor all over. And all of a sudden, local MSPs are having to compete with some of the biggest tech companies in the world for their local talent because of remote work.

Well, many of those – A, many of those companies have been cutting a lot of jobs and it’s been very publicized over the past year. B, remote work has changed as well. We have analysis in there showing that most companies in the MSP space have returned to the office. And that’s definitely something that I think you’ve seen in big tech as well. So those two things have taken some of the pressure off and improved those really high-level increases. And I think that’s what we’ve seen in three of our four markets.

Robert Dutt: In terms of the Canadian numbers, I’m curious if you see them making – is it a company choice? Is it discipline, or is it a sign that Canadian MSPs are under more financial pressure than their peers in other markets?

Peter Kujawa: I’d have to run and take a look at the data on the profitability of the Canadian market compared to some of the other markets right now. I’m not aware of any of that being an issue right now, but I could certainly take a look at that, Robert, and get back to you. I think it’s more a case of the North America trends on labor. It’s probably indicative of a general softness in the Canadian economy and just some concerns that companies have. When companies are concerned about what’s going on today in the macro economy in their region, they pull back on hiring. Well, when they pull back on hiring, that creates less opportunities for the employees of the MSP to jump ship and go somewhere else and get a big bump.

Second of all, I think MSPs are known as great training grounds for tech employees, and the tech employees know this. Recruiters know this. MSPs are really fertile recruiting ground. Well, it’s a lot more tempting to take that offer when it looks like the economy is red hot and everybody’s growing. When it looks like, you know, things are pretty good for me at the MSP – I like what I do, and yes, I could go to this other company, but we’re seeing all these cuts at all these other companies, and my MSP is doing fine and growing and has been good to me – maybe I’m happy with a normal increase and maybe that huge increase I was looking at getting is not as tempting and I’m maybe not going to leverage it. So I think all these things tie together when you’re looking at what goes on in wage inflation in our industry.

Robert Dutt: So from the other point of view, it kind of cuts the chances of it becoming a retention issue. As you say, there’s those kinds of loyalty factors built in. One of the more counterintuitive findings is that best-in-class MSPs – the top quarter in profitability – gave roughly three times fewer large pay increases than bottom quartile firms. What are they doing differently?

Peter Kujawa: Yeah, it’s an interesting question. There’s a few factors that tie in. There’s some other linkage to what the best in class is doing differently, but I think specifically in terms of increases, there’s a couple things that play out.

Number one is the best in class have built a business that is much easier to recruit somebody into and get that person to be productive faster. And what I mean by that is best-in-class companies are servicing a more narrow target customer profile. They are much more likely to have their customer base on a singular tech stack. So they’re not servicing multiple vendors per each thing that they offer.

So let’s say, for example, firewall support – just a basic example. A best-in-class company is much more likely to have unified on a single vendor and have 100% of their managed service clients on that vendor’s products. As a result, it’s a lot easier for a new tech coming in to understand their offerings, to become productive faster. So they hire more level one techs and they’re able to recruit those techs and get them up and running easier.

That gives them an advantage when there’s techs that are thinking of leaving and they need to match a higher increase in order to keep that tech. If you know that we’re going to lose a certain number of techs a year and we’re going to need to replace a certain number of techs a year and it’s fine, we’ll deal with it, we have the engine that’s capable of sustaining and bringing them in – well, then I’m more likely, when a tech comes in on a Friday and says, “Hey, I’ve got this offer. I like it here, but it’s a 20% increase or 15% increase. If you match it, I’ll stay” – well, if I’m a bottom quartile shop and I have all this additional complexity in my organization, it’s harder for me to get somebody up and running. I’m probably more likely to match that or come close to it if they stay. If I’m a best-in-class shop, I’m much more likely to say, “Hey, you’ve been great here. Glad we hired you two years ago or whenever. Keep in touch. And if you know anybody who’d be a good fit, send them our way.”

So that’s one factor.

Number two is, when you work at a bottom quartile MSP, it’s not a lot of fun. Process is not as good. As I said, you don’t have as much of a unified tech stack and target customer profile. As a result, the quality of your service delivery tends to suffer. You’re probably getting yelled at more often by your customers. It’s just, in general, not as enjoyable of a place to be.

Best-in-class shops grow the fastest. When you’re working at a best-in-class MSP that’s growing at twice the rate of a bottom quartile MSP, that means there’s going to be more opportunity for you from a career perspective. Life is a lot more fun when you’re at a faster growing, more profitable firm. So those companies are able to be more discerning on the increases that they give.

I think the other factor at play is the best-in-class MSPs tend to be much better at using data to make decisions. And that’s not just for what they pay their people – they use data and really understand what’s going on in their business, in their industry. They’re less likely to just throw around increases for the sake of increases, and they run their businesses in a tighter way. So I think there’s several things that tie into that.

Robert Dutt: It sounds like the takeaway, the lesson, is not so much “pay less” as it is structure the organization more intentionally, more thoughtfully, and you’re able to – for all these reasons that you outline – keep people or better react when folks do want to move away for a much higher paycheck.

Peter Kujawa: Yeah. Run your business at a higher operational maturity level, and you will get all sorts of other benefits from it, including this.

One of the other slides that is in there that’s tied into what you just said is, we looked at on average, by category of employee, what is the best in class, median, and bottom quartile pay in each category. And one of the questions I get a lot from the report is, on average, the best in class pays their managed services team $10,000 a year less than the bottom quartile. It’s about $75,000 for bottom quartile, about $65,000 for best in class.

So the question is, well, if I go work at a best-in-class MSP, am I being underpaid? Do I have to take a pay cut to go work at a best-in-class MSP, or are they just not fair with what they pay their people? The answer is, that’s not the way to look at that data. The best in class is able to pay less on average because, if you look at a managed service team, you have level one techs, level two techs, level threes. You also have service managers, you have vCIOs, project managers or project coordinators. So you have all these people that constitute the team, but the majority of the positions are your techs – level one, two, and three techs.

Our data says that the best in class have a much higher percentage of level one techs. The bottom quartile have a much higher percentage of level two and three techs. So if I have two MSPs side by side, and they both have 10 techs in their tech team, but one of them has two level ones and the other eight are a mix of level twos and threes – well, those level twos and threes cost a lot more. So if I have another MSP that has 10 techs but six of them are level one techs and four of them are level two and three, those level one techs cost a lot less. If I add all those up and I divide by the number of employees I have, my average cost per tech is much lower if I have more level one techs than if I have more level two and three techs.

So you can go to work at a best-in-class MSP and do well. In fact, they pay more incentive pay as a percentage on average. So if you’re really a rock star and you go in and do a great job at the business, you should actually be able to make as much or more money.

Robert Dutt: You talked before about the 14% or so of gross margin benchmark for marketing spend. Are there similar concrete benchmarks in this report that an MSP owner could take back to their business this week and immediately act on in terms of improving profitability or improving the business?

Peter Kujawa: Yes. There’s a number of them. I would say it would depend on the size or maturity of the MSP what they would act on or take back. But if nothing else, the first thing I would suggest is go into the actual data tables and see how your people compare and understand if – first of all, no MSP leader or owner ever hears from their people, “You know, I think we’re kind of overpaid. Why don’t we – we would like to see our pay reduced to the market,” right? There’s a constant pressure to do two things when you’re running an MSP. Number one is to pay more. Number two is to add more bodies.

So I would go back first and foremost, look at the tables and say, here’s what I have for people, here’s their experience level, here’s where they’re at. How am I comparing to what I’m seeing in the market? That would be number one.

Number two is I would, regardless of the size of the MSP, look at my incentive pay for both managers and staff positions. I would take a look at what percentage of total annual earnings are tied to incentive. The best in class on average ties about three times as much to incentive pay as the bottom quartile, for both staff and for managers.

Well, how do they do that? There’s some best practices to incentive compensation. What you don’t want to do is go out tomorrow and just cut a percentage of pay out of your people’s base and shift it to incentive and say, “Hey, great news guys. Effective today, I just cut your pay by 10%, but now you get an incentive and you can actually earn a little bit more.” That will not go well.

So there’s best practices for how to implement this. Start with your managers. Build the incentive, make sure you’ve got it right, you’re measuring it right. Then roll it out to your staff positions. What you’re incenting is really important. You want to make sure you’re tying it to the greatest degree of what they have control over. And you’re not just tying everything to the profitability of the business or sales growth. There are other things that people tend to have more influence over. So really understand incentive pay and how to leverage that as well.

Depending on the size your MSP is, there’s also some really interesting information in there about some of the staffing composition. For example, we know that – you cited the 14% of gross margin should be invested in sales and marketing. That’s true. About 4% or so of that tends to go to marketing. About 10% of that tends to go to sales. But what’s interesting is, when we looked at staffing FTEs by role, the best in class are actually adding more lead gen people in marketing and the bottom quartile are adding more salespeople. So they’re both trying to grow their business. They’re both focused on new logo acquisition. But the best in class has learned that salespeople are expensive. They’re hard to find great ones. It takes a while to get them productive. When I have a good one, I’m much better off to invest some additional money in my marketing engine and use that marketing engine to drive more leads back to my salespeople and make sure that my salespeople are really doing what they’re best at all day. The bottom quartile tends to just add more sales bodies and hope that they can be more productive.

So there are some differences in the report that get into some of those best practices. It’s part of the reason the ConnectWise partner program was designed the way that it was – to really help with lead gen and to help MSPs tackle some of those challenges. Because it’s really frustrating when you add salespeople and you’re spending a lot of money and you’re not seeing new sales come in. You want to make sure that they’re really productive.

Robert Dutt: This year you’re tracking digital workers for the first time – AI agents, automation bots. How widespread is adoption right now amongst the firms in your data set? Are we talking about 5% experimenting, or is this something that’s pretty material in the results?

Peter Kujawa: At this point, the data told us about what we expected, which is we’re really early on. Our goal this year was to collect a baseline number. And what we saw was that most MSPs as of last year did not yet have full-time digital workers, but where we did see them was in level one and level two tech roles, which – that’s where we’re seeing it in the industry in general. So that makes perfect sense to us. What we think we’ll see is, over the next couple of years, those numbers are going to start to ramp up pretty significantly.

Robert Dutt: When you look at firms that are deploying digital workers and you look at their compensation data side by side, are they paying fewer people more, or are they just running leaner?

Peter Kujawa: I think at this point, because of how early on they are, they’re just getting up and going. But where we’re starting to see the gains is you’re starting to see a little bit of a shift in the staffing model mix. Back to that firm that has 10 employees in their help desk – let’s say they’re best in class and they have six of those are level ones, three of them are level twos and they have one level three. What we’re starting to see is, as the report says, there’s about 23% or so turnover in your level ones. So as they are losing some of their level one techs, they’re not backfilling some of those positions at all or as quickly.

As they’re building these efficiency gains into their help desk and starting to see some automation gains, we are starting to see some impact in profitability and in that staffing model. Again, we’re really in the early, early stages of this. We think it’ll start showing up significantly in the Service Leadership data by later this year, because our profitability data is always a quarter behind by definition. But anecdotally, some of the MSPs that we talk to are starting to see those gains, and they are starting to see that manifest with their level one staffing particularly.

Robert Dutt: It’s going to be an interesting space to watch and see what that looks like as that trend line develops. If you’re a Canadian MSP owner, particularly a smaller MSP, and you could look at only two or three data points from this report to kind of pressure test your own comp strategy, what would you be looking at first?

Peter Kujawa: I would look first at the data tables of the average by experience per position. So I would first start with all my most common positions. For most MSPs, those are going to be level one and maybe level two techs. And I’m going to look at by experience, what am I paying each of my people? So I’m going to use that. And then I’m going to go into my other positions through my organization. I’m going to use that to really pressure test – am I paying correctly?

Number two is I would go in and look at my incentive pay. Do I have something tied to performance for every one of my people? If I do, am I doing this the right way? Have I set up the plans in a way that’s going to lead to better results for the business and for the employee when the employee does great? I mean, that’s one of the measures of an optimal incentive plan – when the employee overperforms and gets paid on an overperformance, everybody’s happy. If the employee is happy but the owner of the business is unhappy because the employee hit their overperformance, well, that’s bad. I’ve got a problem with my incentive.

So I’m going to look at how I structured the incentive for everybody. Those would be number one and number two.

Number three, I’m going to start looking at, depending on the size of MSP I am, what should my model be evolving into? I’m going to use this as part of my budgeting. So depending on the fiscal year timing, you might be early-stage fiscal year, you might be late-stage if you do a mid-year fiscal year. Regardless, I’m going to start looking at this data and start modeling it out to see how does this fit into my budget for next year. What should I be starting to plan on for changes I’m going to want to make in my compensation structure? Because you really want to get ahead of those and make sure that they fit into the overall business goals of what you’re trying to do.

Robert Dutt: You mentioned near the top of the interview that wage inflation peaked in 2022. It’s been easing since. Is that a reason for MSPs to breathe easier, or is it masking something that they should be watching?

Peter Kujawa: Yeah, it’s the opposite. In 2022, wage inflation was running upwards of 10% or more. We were seeing these crazy increases out in the market as a norm. But on the flip side, we were also seeing managed service organic revenue growth running at its peak – about 25%. And the reason it was so hot was a mix of a few things, but a significant contributing factor was price increases on managed service offerings. MSPs got much better at that time at understanding, I have a gun to my head from all this wage inflation – I better start doing some uncomfortable things with increasing pricing for my customer base. And they did. And we saw that in the data, which got the MSPs through it. They were able to maintain profitability, et cetera. So that was the good news.

The bad news is that you can’t increase prices at that level indefinitely. And so yes, wage inflation is better, but again, we’re back to more of a normal increased cadence on pricing. And yet MSP wage inflation, even though it’s much, much better than 2022, still runs about twice the rate of CPI.

MSPs cannot take their eye off the ball with this. It’s really important as we go forward that MSPs be focused on where can I drive efficiency gains in my business. Where do I have waste today? Forget AI and automation for a second. Are there employees that I’ve been carrying that are not producing, but I like them, and so I keep them around? I just haven’t been disciplined at making some tough decisions. If that’s the case, make those tough decisions first.

Second is, every MSP out there needs to be focused on automation and AI. It’s not for luxury reasons. It’s for survival reasons. The industry is changing rapidly. Every MSP needs to be focused on how can I get more efficient with my cost of labor and how can I make sure that as I’m growing my business, I’m not growing my labor cost at an equivalent rate to the growth of my business.

These things will ensure that not only will the MSP survive, but they should be able to improve their profitability. If they’re bottom quartile, get up to median. If they’re median, get up to best in class. And really be well positioned for the evolution of the industry over the next few years.

So yes, it’s good news that wage inflation has improved. But it hasn’t taken the pressure off at all for MSPs to focus in on AI and automation.

Robert Dutt: And my last question – what’s one thing that surprises you in this year’s data that you didn’t expect to find there?

Peter Kujawa: That’s a great question, because nothing surprises me at this point ever looking at the data year in and year out. I think I continue to be really surprised by the bottom quartile and the median. We’ve been talking for years about incentive pay and tying your employees to performance. And yet we’re not seeing the needle move significantly in the bottom quartile and the median in that regard.

I would have expected by now, with how many years we’ve been talking about this and publishing this data, that we would have seen some more significant improvements in tying employees’ pay to performance. But we’re not really seeing that significantly change.

So again, if I’m a smaller, midsize MSP, or even a larger MSP, I’m going to use the report as an opportunity to go in and look at what we’re doing in that regard and make sure that we’re doing what we can to tie employee performance to their pay.

Robert Dutt: It makes a lot of sense. I think that disconnect is a big neon sign pointing towards an opportunity to optimize. Peter, I appreciate your taking the time and walking us through so much of this data. There’s some real value in there for the MSP community.

Peter Kujawa: Well, thanks for having me, Robert. Enjoyed the interview.

Robert Dutt: There you have it – Peter Kujawa from ConnectWise and Service Leadership. I’d like to thank Peter for his time. He brought a lot of substance to this one. And thank you for listening.

A few things I’m taking away from the conversation. First, that Canadian stat. We’ve got the lowest planned pay increases of any region in the report. Peter’s read on that is that it’s less about financial pressure and more about a macro environment that’s eased the competitive pressure on talent. Whether that’s a strategic advantage or a risk you’re not seeing yet is worth thinking about.

Second, and this might be the most actionable piece – the best-in-class firms aren’t just paying less. They’re paying differently. More incentive-based comp, smarter staffing mix, investing in lead gen over sales headcount. That’s a playbook, not just a data point.

And third, if you’re not using incentive pay yet, you’re in the majority, but that’s not necessarily where you want to be.

We’ll have a link to the report in the show notes. If you’re enjoying the ChannelBuzz.ca podcast, do me a favor and follow or subscribe wherever you’re listening. We’re on Apple Podcasts, Spotify, YouTube, and most of the major directories. And if you’ve got a minute to leave a rating or a review, that goes a long way to helping other folks in the channel find the show.

Until next time, I’m Robert Dutt for ChannelBuzz.ca, and I’ll see you in the channel.